Festival Terms and Conditions

As a participant in the 2012 Dunedin Fringe Festival I understand and agree:

1. That it is my responsibility to produce the event I have registered to the best of my ability and that:

1. While the Fringe Festival will promote and support my event it is not responsible for my event or liable for any debts, losses or damages incurred by myself or other participants in my event
2. The Dunedin Fringe reserves the right to reject late or incomplete artist registrations
3. If I withdrawal my event from the 2012 Dunedin Fringe Festival after 5 December 2011, only my bond will be refunded and not my registration fees.

2. That my event description may be edited and that:

1. The Fringe Festival reserves the right to crop programme images or to reject images it deems inappropriate
2. My event description, image and publicity material may be used by Fringe Festival staff to promote the 2012 Dunedin Fringe Festival, including Fringe staff passing copies of this material to media outlets
3. Images of my show will be kept by the Fringe Festival and may be used to promote the 2012 Festival and future Festivals.

3. That if my event is programmed into a Festival-run venue:

1. Festival staff are responsible for programming all Fringe-run venues and will make the final decision regarding the number of shows and the times of my event
2. That the Fringe Festival will deduct venue hire, ticketing and technician fees from my ticket sales
3. I will pay any remaining venue hire fees promptly and accept that I am liable for venue hire fees if my event is cancelled or does not take place for any reason
4. Any costs incurred as a result of damage to the venue or equipment in the venue by participants in my event will be reimbursed to the Fringe Festival

4. That all ticketed events agree to:

1. Set aside 5% of the venue capacity of my event’s first two nights to allow the Fringe Festival to distribute complimentary tickets to media, sponsors, volunteers or other Festival supporters
2. Provide holders of Artist & Crew Passes with a 50% discount off the full ticket price of my show
3. Provide holders of Fringe Staff, Award Judges and Media Passes with free entry to my show

5. That if my full event ticket price is $15 or more:

1. I will sell advance tickets through either Dash Tickets or Ticket Direct unless my show is programmed at the Fortune Theatre
2. I will provide the Fringe Festival with view only access to my ticketing account to assist with Festival promotion and artist support
3. The Fringe Festival may provide my event and contact details to one of the above ticketing agents if required
4. I will not place my event tickets on public sale until the Festival programme has been launched on 16 February

6. That if I am not in an official Festival-run venue I am:

1. Responsible for organizing my own Front of House staff and door sales to the public
2. Responsible for ensuring the safety of audience members during my Fringe event

7. That I will display the official Fringe Festival logo on all publicity material promoting my event (including posters, catalogues, fliers and advertising) and that:

1. I will provide the Fringe Festival with a media release by 20 January 2012
2. It is my responsibility to promote my event to the public including the distribution of posters and fliers
3. I will provide the Fringe Festival with 6 copies of my event poster and fliers by 23 February 2012
4. Wherever possible I will take part in promotional events organized by the Festival

8. That artists receiving a Fringe funding grant will place the Creative NZ logo (as well as the Fringe logo) on all event publicity and that:

1. The grant money can only be used for the purposes of the event’s presentation at the 2012 Dunedin Fringe Festival and that if my event does not take place as part of the Festival I will return the grant money in full
2. I will provide a Grant Report to the Fringe Festival on the form provided detailing how funding was spent and what outcomes were achieved by 13 April 2012
3. Any unspent grant money will be returned to the Festival who will return the money to Creative NZ

9. That I will keep Fringe staff informed of my current contact details and that:

1. The Fringe Festival reserves the right to refuse to promote any event or sponsor associated with an artist event that conflicts with sponsorship agreements signed by the Dunedin Fringe Festival
2. I do not represent the Dunedin Fringe Festival and will not enter into any contract with a third party on behalf of the Dunedin Fringe Festival
3. That I will complete the online Event Report (and Grant Report if applicable) on how my show went by 13 April 2012 and that only then will my event bond be returned.
4. This agreement is binding on all members participating in my event.